Company Secretary

• Posted on :  1 Sep, 2022
• Experience : 1 to 3 yrs
• Job Type : Full type
• Location : Pune
• Education : Bachelors degree in Law, Business Administration, or a related field.

Role Overview:

• The Company Secretary will be a key member of our corporate management team,
  responsible for ensuring that the company complies with all legal and regulatory
  requirements, as well as maintaining effective corporate governance practices. As the
  primary point of contact between the company’s board of directors, management, and external stakeholders, the Company Secretary will play a crucial role in facilitating smooth communication and decision-making processes.

Responsibilities:

• Corporate Governance: Develop, implement, and maintain corporate governance
  policies and procedures to ensure compliance with applicable laws, regulations, and
  best practices. Organize and manage board and committee meetings, including
  preparing meeting agendas, collating board papers, and recording accurate minutes.
• Compliance: Monitor changes in relevant laws and regulations and advise the board
  and management on necessary actions to ensure compliance. Prepare and file
  statutory returns and documents with regulatory authorities as required.
• Company Records and Administration: Maintain and update company records,
  including registers of members, directors, and shareholders. Ensure the safekeeping
  of important corporate documents and records.
• Shareholder Communication: Facilitate effective communication with shareholders,
  responding to inquiries, and managing shareholder meetings, including annual
  general meetings.
• Board Support: Assist the board of directors in their roles and responsibilities,
  providing relevant information and supporting materials to aid decision-making.
• Corporate Policies: Oversee the development and implementation of corporate
  policies and codes of conduct, ensuring alignment with legal requirements and
  industry best practices.
• Contracts and Agreements: Review, draft, and negotiate various contracts and
  agreements, safeguarding the company’s interests while maintaining legal
  compliance.
• Risk Management: Work with internal stakeholders to identify, assess, and mitigate
  potential risks to the company’s operations and reputation.
• Liaison with External Stakeholders: Act as the liaison between the company and
  external bodies, including regulatory authorities, auditors, legal counsel, and other
  relevant stakeholders.
• Training and Development: Conduct training sessions and workshops for board
  members, management, and employees to promote a culture of corporate
  governance and compliance awareness.

Requirements:

• Bachelors degree in Law, Business Administration, or a related field.
• Professional certification as a Company Secretary is highly desirable.
• Proven experience as a Company Secretary or in a similar role, with a solid
  understanding of corporate governance and regulatory compliance.
• Strong knowledge of relevant corporate laws and regulations.
• Excellent organizational and communication skills, with the ability to interact
  effectively at all levels of the organization.
• Meticulous attention to detail and the ability to work with confidential information.
• Sound judgment and decision-making abilities.
• Proficiency in using relevant software and tools to manage company records and
  documents.
• Demonstrated ability to work independently and collaboratively as part of a team.